I. CartONG

Founded in 2006, CartONG is a H2H non-profit organization (Humanitarians to Humanitarians) which specializes in providing cartographic services to humanitarian and development organizations. The core of our work is related to geographic information system (GIS) but we have widened the range of our activities, in the last few years, to include other tools and fields of expertise (data mobile collection, information management, satellite imagery, drones, etc.). Our activities aim to support humanitarian NGO and international organizations by providing tools, services and trainings so they can better plan, implement, monitor and evaluate their programs ; in other words: so it improves humanitarian aid effectiveness towards vulnerable populations.

CartONG is a growing structure with more than 15 international staff. We work with local, national and international organizations, in particular disaster relief and humanitarian NGOs & UN agencies (current partners: MSF, HCR, AFD, Terre des hommes: full list available here).

II. The GeOnG

Since 2008, and every two years, CartONG organizes the GeOnG Conference: it is a geographic information forum for the benefit of humanitarian and international development actors (to learn more, please refer to the 2016 edition: http://cartong.org/geong/2016).

The GeOnG is the biggest independent conference on geographic information in Europe (with 140 participants from 70 organizations in 2016). It has become a major event on (web)-mapping, mobile technologies, information management, and more generally, the use of new technologies in the humanitarian and development sectors.

This forum brings together professionals from humanitarian NGOs and International Organizations, students and researchers, and representatives of the private sector to review the state of knowledge in geographic information, to share field experience, and discuss innovations, and potential improvements. The GeOnG is built around a combination of conferences and round-tables to discuss key challenges in the sector, of workshops to allow participants to be trained in the use of new tools, and of sessions allowing project managers to share their ideas.

In 2018, the GeOnG will take place from October 29^th and 31^st at Le Manège (Conference Centre of Chambéry). The last 2 editions of the GeOnG helped the event become a fully professional forum, with an increase in the number of participants, budget, sponsoring, and international visibility. For the 6^th edition of the event, CartONG intends to organize an even bigger conference, as well as raise awareness amongst the public.

III. Intern's Responsibilities & Tasks

The main mission of the intern will be to organize the GeOnG Conference, under the supervision of the Administration & Communication Officer:

1. Coordinating the event in relation with CartONG’s staff & volunteers
2. Dealing with logistics (and practical aspects) before, during and after the event: registration system, welcome pack for participants, food & beverages, welcoming guest speakers, etc.
3. Researching sponsors for the event, dealing with budget planning and payments, etc.
4. Writing contents and organizing activities for the event in relation with CartONG’s staff, partners and speakers: drafting of the agenda, contacting the speakers, ensuring quality of contents & coherence between sessions, setting-up activities open to the public, etc.
5. Producing all communication materials for the forum: graphic charter, flyers, presentation booklet, videos, etc. (support from CartONG’s volunteers may be provided)
6. Creating web content for the 2018 GeOnG on CartONG’s website
7. Communicating about the GeOnG on social media and towards the media, and participating to local and/or humanitarian events to promote the GeOnG

The intern will be asked to take initiatives and use his/her creativity to improve the organization of the event and propose relevant contents. This internship is a great opportunity to manage an event from A to Z (expected budget of 25,000€).

Depending on his/her skill-set and interests, the intern may also be asked to work on other projects for CartONG, such as:

1. Assisting CartONG’s staff with other event-related matters
2. Providing support on communication (social media, writing of contents, etc.), fundraising, project proposal writing, or establishment of new partnerships.
3. Monitoring news, updates and calls for proposals in the information geographic sector

IV. Background & Required Skills

Academic Background: Master’s Degree student in event planning/communication or social science

Professional experience: previous experience in communication and/or event planning a plus, or any experience demonstrating strong organizational skills and an interest for communication

Language Skills: working knowledge of both French and English is required

Hard & Soft Skills:

1. Excellent people skills: many phone calls, (skype) meetings, dealing with people of various backgrounds to be expected
2. Advanced organizational skills, knowledge of project management tools a plus
3. Strong writing skills and ability to summarize
4. Experience in community management
5. Skilled user of the main Microsoft Office apps (Word, Excel & PowerPoint)
6. Knowledge of at least one design/editing software (Publisher, Illustrator, Scribus, etc.) required, some knowledge of video editing a plus
7. Ability to edit web content
8. Autonomy, initiative, curiosity and ability and interest to learn
9. A proven interest for the humanitarian sector and new technologies is a strong asset

Applications are only open to students who can provide an internship agreement (convention de stage).

CartONG may close the recruitment for this position earlier than the deadline indicated above, if enough strong applications have been received prior to it.